Witchcraft Heights Elementary School Communication Plan   

The purpose of this Communication Plan is to present a clear, concise framework to improve internal and external communication systems. Our goal is to build open, honest,  and timely two-way communication between administration, staff, families, and community members. 


This Communication Plan supports our efforts to achieve equity in all school functions and activities. This plan means that all members of our WHES community will have full access and opportunity to receive relevant information, and equal opportunity to communicate back to school administrators. Our methods will be varied and inclusive and we believe that equitable communication is essential to building our community. 

Our objective is to respond to all emails/text/phone calls within a 24-48 hours business day response time.

External: School-Wide Communication

StrategyPurposeTimelineAudiencePersons Responsible
ParentSquareSchool news, events, dates, important school informationWeeklyStaff and FamiliesAdministration
School WebsiteKeep current and vital school information updatedOngoingStaff, students, families, prospective familiesWebmaster, Administration, Teachers, Other staff
PTO MeetingsPTO news, events, dates, fundraising infoMonthlyFamilies and StaffPTO
Principals’ Meets and GreetsBeginning of the year introduction and getting to know you1x/yearFamiliesAdministration
Social MediaSchool updates, information, shout-outsOngoingFamilies, community and staffWebmaster, Administration, and staff
WHES Family Magical MemoSchool news, events, dates, updatesWeeklyFamiliesAdministration
Open HouseTo welcome families and students and introduce grade-level yearly goals1x/yearFamiliesTeachers
Administration and Teacher phone calls/emailsCommunicate with parents/guardians on urgent matters that require more personal interactionAs needed in a timely mannerParents/ GuardiansAdministration, Teachers and Staff
PTO FacebookKeep community up-to-date of newsworthy events and informationOngoingParent/Guardians and Community PTO